DISASTER  RESPONSE – CO-ORDINATION  CENTRES

(Chapter – 8)

 

 

8.1         GUIDELINES FOR MOVEMENT OF ARMVs & ARTs TO ACCIDENT SITE

8.1.1        Movement of ARMV and ART should never be clubbed together. ARMV should be started first and moved separately for faster movement.

8.1.2        ARMVs and ARTs should be despatched from the base station, within the target time stipulated. Departure of ARMVs and ARTs should not be delayed on any account including arrival of doctors/officers. Anybody who is left behind can proceed later on either by GM special or by next special train or even by road.

8.1.3        ARMVs must be run out within the target time, even without full complement of doctors, if necessary. This will ensure that other doctors who are available at accident site can utilize facilities of ARMV after its arrival at site.

8.1.4        ARMVs and ARTs should be moved on top priority taking precedence over all other trains. They should not be stopped anywhere en-route for picking up any one.

8.1.5        Running lines of adjoining stations on either side of the accident effected block section should be kept clear of all trains for shunting of ART/ARMV and evacuation of affected portion of the train.  In case there are any stabled loads, the same should be lifted.

 

8.2         DIVERSION, REGULATION, SHORT TERMINATION, CANCELLATION AND RESCHEMDULING OF MAIL/EXPRESS/PASSENGER TRAINS

8.2.1         The moment information is received about the accident, all Mail/Express trains on run towards the accident involved section should be stopped.  They should not be advanced beyond the last Junction station or at major stations from where they can be diverted or suitably controlled/terminated.

8.2.2         They should be regulated at convenient stations before a decision is taken regarding their further movement. This decision should normally be taken within the next one hour.

8.2.3         Trains should preferably be regulated at stations where food can be arranged.

8.2.4         However, too many trains should not be simultaneously brought to a Jn. Station for regulation, since it may create law and order problems.

8.2.5         Passenger trains can be run out to the next convenient location and thereafter terminated so that their rakes are available for use.

8.2.6          HQ Emergency Cell shall decide on the following in consultation with adjoining Railways and Coaching Directorate of Railway Board : 

F      Diversion,

 

F      Cancellation,

F      Regulation,

 

F      Rescheduling.

F      Short termination,

 

 

 

8.2.7         The above decision regarding diversion etc. should be taken in about one hour time after ARMVs, ARTs, GM special have been run out and there is a slight lull in the information flow.

8.2.8         As far as possible, trains which are already on run should be diverted. They should not be short terminated, since this will create problem of dispersal of passengers.

8.2.9         Trains should be diverted from the last possible Jn. Station onwards so that maximum number of passengers can detrain at their proper destination stations.

8.2.10     Sr.DME/Sr.DEE(Op) would be in-charge of co-ordination with operating department regarding requirement and availability of crew deployment.

8.2.11     Sr.DME/Sr.DEE(Op) will take into consideration changing traffic requirement because of diversions etc. and accordingly plan crew deployment.

8.2.12     Adjoining divisions should be informed about these diverted trains so that spare crews can be sent to interchange points.

8.2.13     For diverted trains, Loco Pilots and guards having necessary road learning should be arranged.

8.2.14     Loco Pilots nominated for working these diverted trains should be empanelled for working Mail/Expresses as per Railway Board’s instructions, if available on roster.

8.2.15      Crews should also be planned for diesel engines sent to the accident site working ARMVs, ARTs, other special trains and likely to be held up there for next 2-3 days.

 

8.2.16      Running of Special trains

Following special trains will be required to be run in the given order of Priority to the accident site:

                                      i.      3 Coach SP-ART/ARMV.

                                     ii.      ARMV from the other end.

                                   iii.      2 additional 3 Coach SP-ART/ARMVs from adjoining divisions, one from each end.

                                  iv.      ART.

                                    v.      ART from the other end.

                                  vi.      2 additional BD Specials one from each end.

                                 vii.      1st special train carrying GM and other officers from HQ.

                               viii.      Unaffected front portion of the accident involved train in case the same can be moved subject to fitness given by Mechanical Department.

                                   ix.      Unaffected rear portion of the accident involved train in case the same can be moved subject to fitness given by Mechanical Department.

                                    x.      In case the front and rear portions cannot be moved, then they should be left as they are.

                                   xi.      2 empty coaching rakes, one from either end for clearing unaffected passengers of the accident involved train for transshipment of passengers and luggage.

                                 xii.      Special trains for accident site, one from each end, carrying logistic backup support, material and additional manpower from junction stations. These should normally be run out 2 – 3 hrs. after arrival of ARMV carrying DRM and other divisional officers at the accident site.

                                xiii.      Before these 2nd and 3rd special trains are run from each end, railway staff at all stations en-route should be informed regarding running of these trains so that supervisory staff of all departments, from Jn. Stations can go to the accident site on these trains.

                               xiv.      2 light engines should be stationed, one at each station on either side of the accident involved block section.

                                xv.      2 Engineering specials, one from each end, carrying engineering material and gangmen from the section.

                               xvi.      Running of 2 passenger specials for carrying relatives to the site of accident. These trains will be started from the originating and destination stations of the accident involved train and will be given same stoppages as the accident involved train for picking up relatives enroute. This is to be co-ordinated by HQ Emergency Cell in consultation with Railway Board.

                             xvii.      Arrangement for the visit of MR/MOSR, CRB and other Board Members to the accident site should be made in coordination with the Safety Directorate and Secretary, Railway Board.

                            xviii.      Tents to be pitched near the site for the labour to take rest.

8.2.17    Setting up Emergency Cells in Divisions

                                      i.      Divisional Emergency Cell shall be opened immediately after receipt of information of the accident at Divisional Control Office.

                                     ii.      This unit will exercise control, co-ordinate and arrange supplementary assistance to the accident site.

                                   iii.      It shall function in a separate cubicle at Divisional Control Office provided with centralized communication networks, hot line to the site and HQ

                                  iv.      Sr.DOM will be over all in charge of the Divisional Emergency Cell and will function as the Divisional Emergency Officer for the purpose of managing relief and restoration operations from divisional level.

                                    v.      In case Sr.DOM is not available, DOM will be the Divisional Emergency Officer.

                                  vi.      In case both officers are not available, any other officer nominated by DRM will take over charge.

                                 vii.      Requirements of all departments for movement of men and materials to the accident site shall be conveyed to the Divisional Emergency Officer, who shall arrange their movement.

                               viii.      Timings of 2nd and 3rd special trains to be moved from each end to the accident site, carrying backup logistic support will be conveyed to all concerned beforehand.

                                   ix.      Divisional Emergency Cell will maintain:

F      Telephone and FAX numbers of the accident site. These should be maintained functionary wise for each functionary available in the UCC.

F      Similarly telephone and FAX numbers of functionaries available in CAC should also be available with the Divisional Emergency Cell.

F      Telephone and FAX numbers of Helpline Enquiry Booths that would have been set up at various stations on the division.

F      E-Mail addresses of UCC, Helpline Enquiry Booths and HQ Emergency Cell. E-Mail addresses of some of them are given in Annexure-10.

F      Names and phone numbers of hospitals where injured have been admitted/shifted, along with number of patients.

F      Divisional Emergency Cell will collect updated information regarding all aspects of the accident and pass on the same either telephonically or by E-Mail to:

F      All Helpline Enquiry Booths within the division.

F      HQ Emergency Cell.

F      Divisional Emergency Officer on duty shall chronologically record all information and instructions received or given in a logbook.

8.2.18    Setting up Emergency Cell in HQ

                                      i.      HQ Emergency Cell shall be opened immediately after receipt of information of the accident at HQ Office.

                                     ii.      This unit will exercise control, co-ordinate and arrange supplementary assistance to the accident site.

                                   iii.      It shall function from a separate room in ECoR HQ Office provided with centralized communication network, hot line to UCC and Divisional Emergency Cell.

                                  iv.      In the absence of COM, CPTM (in his absence CFTM) will be over all in charge of the HQ. Emergency Cell and will function as Chief Emergency Officer for the purpose of managing relief and restoration operations from HQ Level.

                                    v.      Requirements of all departments for movement of men and materials to the accident site from adjoining zones and divisions shall be conveyed to the Chief Emergency Officer, who shall arrange their movement.

                                  vi.      HQ Emergency Cell will maintain :

F      Telephone and FAX numbers of the accident site. These should be maintained functionary wise for each functionary available in the UCC.

F      Similarly telephone and FAX numbers of functionaries available in CAC should also be available with the divisional emergency cell.

F      Telephone and FAX numbers of Helpline Enquiry Booths that would have been set up at various stations on adjoining zones.

F      E-Mail addresses of UCC, CAC, Helpline Enquiry Booths and Divisional Emergency Cells set up on other Divisions of ECOR.

F      E-Mail addresses of Emergency Cells opened on train origination terminating Divisions & Zones and Safety Directorate Emergency Cell in Railway Board.

F      Names and phone numbers of hospitals where injured have been admitted/shifted along with number of patients.

                                  vii.     HQ Emergency Cell will collect updated information regarding all aspects of the accident and pass on the same either telephonically or by E-Mail to:

F      Emergency Cells opened on other divisions of ECOR

F      Emergency Cells opened on originating and terminating Zonal railways

F      Safety Directorate’s Emergency Cell in Railway Board

                                  viii.    HQ Emergency Cell will monitor movement of ARMVs/ARTs etc. coming from adjoining Zones/divisions.

                                      ix.    Assistance from Defence, Para military establishments, State Govts. Should be coordinated by HQ Emergency Cell as and when required. Officials to be contacted and their telephone numbers are indicated in Annexure 4-8.

                                       x.    Chief Emergency Officer on duty shall chronologically record all information and instructions received or given in a logbook.

                                      xi.    SDGM/CPRO shall monitor various important media channels to keep track of media reporting, Suitable corrections/clarifications may also be issued, if required.

8.2.19     Manning of Divisional/HQ Emergency Cell in shift duty

                                       i.     Divisional/HQ Emergency Cell shall be manned round the clock by officers.

                                      ii.     In addition to officers of the Operating Department, there will be officers of Engineering, Mechanical, S&T, Electrical, Commercial, Medical, Security and Personnel departments in the Divisional/HQ Emergency Cell round the clock.

                                    iii.     Divisional Emergency Cell will be manned by Senior Scale/Junior Scale officers of all departments in 12 hrs. shift duties round the clock.

                                   iv.     Similarly, HQ Emergency Cell will be manned by JA Grade. Senior Scale officers of all departments in 12 hrs. shift duties round the clock.

                                     v.     Senior most officer of each department who is available in the division/HQ Shall be on duty in the Divisional/HQ Emergency Cell during the day shift (8 hrs. to 20 hrs.).

                                   vi.     Senior most officer of each department shall issue a 12 hrs. roster for his own department for the night shift (20 hrs. to 8 hrs.).

                                  vii.     Round the clock roster of 12 hr. shift duty should cover both officers and supervisors.

                                viii.     Same officers and supervisors should be repeated each day without any change or rotation, for the next 4-5 days. This will maintain continuity and will ensure that experience gained on the first day can be gainfully used on subsequent days.

8.2.20    Liaison with Railway Board

HQ Emergency Cell will maintain constant liaison with Safety Directorate’s Emergency Cell in Railway Board regarding following activities:

                                      i.      Movement of additional ARMVs and ARTs from adjoining zones.

                                     ii.      Movement of additional diesel powers from adjoining zones.

                                   iii.      Diversion, Regulation, Short termination, Cancellation and Rescheduling of Mail/Express trains.

                                  iv.      Arrangement of men and material as required from adjoining zones and their expeditious movement.

                                    v.      Opening of Helpline Enquiry Booths on other Zonal Railways as follows:

F      Originating and destination stations of the accident involved train.

F      All unction stations falling on the route of the train.

F      Divisional HQ Of originating and terminating divisions.

F      Zonal HQ Of originating and terminating Zonal Railways.

F      Any other station as may be decided.

                                  vi.      Movement program for visit of MR/MOSR, CRB and other Board Members to the accident site.

                                 vii.      Assistance required from Defence, Para Military organizations, State Govts. Should be conveyed to Railway Board who shall coordinate the same.

                                viii.      3 hourly progress report on the rescue and relief work shall be communicated to Safety Directorate’s Emergency Cell in Railway Board.

8.2.21     Duties of Additional Divisional Railway Manager

                                      i.      Undertake making of announcements over local TV channel and Cable network.

                                     ii.      Ensure that functionaries of different departments in Divisional Emergency Cell carry out duties assigned to them as per Zonal DM plan.

                                   iii.      Monitor movement of assistance from other divisions/zones.

                                  iv.      Co-ordinate with State Govt.

                                    v.      Co-ordinate with Defence and Para Military authorities.

                                  vi.      Monitor various important media channels to keep track of media reporting. Suitable corrections/clarifications may also be issued, if required.

 

 

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